We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

 

 

Interpretation and Definitions

 

Introduction

 

Welcome to Nexus ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application and related services ("Service").

By using the Service, you agree to the terms of this Privacy Policy. If you do not agree, please do not use the Service.

Information We Collect

Information You Provide

• Account information (e.g., name, email address)

• Meeting audio recordings

• Meeting transcription and summaries

• Meeting notes and attachments

• Calendar information

• Email content for draft creation

 

Automatically Collected Information

• Usage data

• Device information (e.g., browser type, OS)

• Log data (e.g., IP address, access times)

• Authentication tokens for third-party services

 

How We Use Your Information

 

We use your information to:

• Provide meeting transcription, summarization, and note management

• Enable calendar syncing and availability management

• Facilitate email draft generation and sending

• Improve the performance and functionality of our Service

• Maintain account security and detect fraudulent activity

• Communicate with you about product updates, offers, or support

 

Data Processing and Storage

 

Audio Processing

• Audio recordings are processed via OpenAI's Whisper API

• Transcriptions are securely stored to enable search, summarization, and note export

• Audio files may be retained or deleted based on user preference

AI Processing

• Summaries and email drafts are generated using generative AI technologies

• AI suggestions (e.g., action items, tasks) require explicit user confirmation before any action is taken

• Users retain full control to accept, reject, or modify AI outputs

• Task-related data is shared only with authorized third-party integrations

   

Third-Party Services

 

Google Services Integration

• We use OAuth 2.0 to connect with Gmail, Contacts, and Google Calendar

• We access only the minimum data required to deliver requested features

• We do not disclose Google user data to third parties for unrelated purposes

• Google Workspace data is never used to train generalized AI/ML models

• All AI actions are processed in real-time, on a per-request basis, using only authorized user data

 

Microsoft Services Integration

• We use OAuth 2.0 to connect with Outlook Email, Contacts, and Calendar

• Access is limited to the scope necessary for the requested features

• We do not use your Microsoft data for any purposes other than explicitly authorized

 

Data Protection and Security

 

We employ industry-standard measures to protect your data:

• Secure authentication mechanisms and access controls

• Encryption of data in transit and at rest

• Regular audits and compliance with applicable data protection regulations

 

Your Rights

 

You have the right to:

• Request deletion of your data

• Export your data in a commonly used format

• Withdraw consent for data processing

• Contact our support team for data-related concerns

 

Updates to This Privacy Policy

 

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. We will notify users of any significant updates. Continued use of the Service implies acceptance of the updated policy.

 

Contact Information

 

If you have any questions about this Terms and Conditions, You can contact us:

• By visiting this page on our website: https://www.nexusai.asia/contact